Christmas Party Planning Checklist – Why Consider Party Bus Hire?

Whether this is our first time organising a Christmas Party or you’ve done it many times, here’s a checklist to ensure you don’t forget anything and you should consider party bus hire.

Location:

Determine a guide on where you want to hold your celebration, how far are you willing to travel from the office and how you intend for your staff to get there. Will you be providing them with a bus transfer? A party bus hire is a fantastic option for transferring a large group. It’s a great opportunity for staff to mingle and have some fun while in transit. They won’t forget their experience when they travel on Pink Party Bus, it’s decked with laser and LED lights, explosive sound system for you to plug and play your own music and get the party started early.

Venue:

When determining a suitable venue, first you need to consider if you will be doing any special activities that requires certain facilities, equipment, access, does it need to be indoor or outdoor. Not all venues can cater to your requirements. You’ll also need to have an idea of the numbers and check with the venue if the can cater to your needs.
Once you find a suitable venue, lock it in as soon as you can and get the invitations out early.

Catering:

When organising catering options, be sure to be mindful of some staff who may need special dietary requirements. Make sure you include in your invitations a request for individuals to inform you of any dietary requirements. It is also useful to have a variety of options. If selecting alternate set menu, consider different types of selection, eg for main don’t select 2 meats, instead have 1 meat one seafood or pasta.

Alcohol:

What’s a Christmas party without alcohol. You’ll need to consider whether you want to put it on tap or include alcohol as a fixed package per set duration. With staff consuming alcohol it is your responsibility as employers to ensure your staff get’s home safely, ie not driving home after drinking.

If they drove to the venue, will you be arranging their taxi / uber home? What will happen to their parked cars and parking.
A better option might be to hire a party bus or mini bus to transfer them back to the office where they left their vehicle, by the time they get back they should be sober and able to drive home safely. You won’t them need to worry about trying to get individuals home from the venue, paying for taxi or parking fees etc.

Invitation

Create a list of people you are inviting. Decide if your invitation is to include partners or for staff only. Include all the event details; date, time, location, address, dress code. Who do they need to RSVP and contact details, by when, and dietary requirements etc. If there is a theme for the Christmas party, be suer to include that too. It’s also great to include a celebration message from the director or head of department.

Design your invitation and send it out. Mangage your RSVP and followup with those who haven’t replied by the due date.

Christmas Gifts:

Are you giving Christmas gifts to staff? You’ll need to think about when and where you would hand out the gift. In the office or if it’s small enough, maybe at the Christmas party.

Christmas props:

Christmas bon bons, table decorations, party hats etc are expected at Christmas parties. Don’t forget to buy these and ensure you have them available.

Transportation:

When organising a Christmas party, you need to consider what the best solution would be to ensure everyone has a great night but are safe at all times. We know Christmas parties generally means drinking alcohol, and drinking and driving is a no no.

Pink Party Bus hire is a fun and safe solution to your Christmas Party transportation. Call us on 0405 341 341 to book.